When running your own business, it is always important that you stay on top of productivity and ensure that your staff are always feeling motivated and productive. As your business goes from busy to quiet, you may find that the productivity levels drop slightly, and it is your job to bring them back up. Productivity is the key to a successful business, so when you notice your staff are slowing down, you must do everything you can to bring morale back up.
There can be many reasons why your staff are feeling unmotivated, which is why it is important that you have open communication with them, so they can properly talk to you about how they are feeling. All of your staff are unique, which means they are all going to thrive and function in a different way. The reason one person is feeling unmotivated isn’t necessarily going to be the same reason for someone else, so you need to talk to them as individuals. Furthermore, you must understand that the methods to help improve productivity within your business, can be different for each employee. As this is the case, we have put together this article that will give you some helpful tips that could help improve productivity within your business. Keep on reading to find out more.
Set Your Team Goals
One thing that could help you improve productivity within your business is to set your team goals. While some people thrive off creating their own workload, others may do better at work when they are assigned set goals. Having goals can be a very powerful motivator as it gives your staff something to work towards. It allows them to focus all of their energy on ensuring that they reach their goal, meaning they stay focused and productive. As mentioned in the introduction, all of your staff are unique, so not every goal is going to work for every employee. Instead, it would be a good idea to sit down with them individually and create some positive goals together.
Working together with them will ensure that the goals you set are realistic. Having realistic goals is extremely important as your staff need to believe they can actually reach their goal. If you are continuously setting goals that are unrealistic, it could have the opposite effect on your staff as they may end up losing motivation. So, work with them on a personal level to create some goals that will keep them productive.
Give Your Staff The Right Tools
Another good way to increase productivity within your business is to ensure that your staff have access to all the right resources and tools they need. There is no greater way to slow down your staff than if they are having to search for hours looking for a simple tool. It will benefit your company a lot more if you create some sort of master document that provides them with a comprehensive list of tools and resources that can make their jobs a bit easier. Platforms such as Adobe have a plethora of conversion tools which staff members would likely need in their day to day work; including PDF to Word convertors and more. If you can compile all of these in one place, things will be much more streamlined.
This means that when your employees are struggling with some aspects of the job, they can simply refer to the master document and find a tool that will help them. It could also be a good idea to make the master document open for everyone to edit. This means that, as a team, you can all contribute to creating this document that has all the resources everyone needs. One team member may have found a simpler way to do something, so give them the opportunity to share what they have found with the rest of the team.
Offer Further Training
Offering further training could be another great way to improve productivity within your business. There are many reasons why your staff are feeling unmotivated, it could be that either the work they are being given is too challenging or it could be that the work is not challenging enough. Whatever the reason might be, offering further training could be just the right thing to get your employees back up and running and feeling more productive. So, if it is the case that they feel their workload is too challenging, then it would be best to sit down with them and discuss what sort of training they would need to help them manage their workload. It could just be that they need a few extra hours per day with a mentor who can help them through the process and teach them what they need to know. Alternatively, if they find that their work is not challenging enough, then it would be beneficial to have a conversation with them to find out what more they would like out of their role. There could be a particular aspect they really enjoy, so take the time to nurture that, and you will see the productivity increase.
Update The Office Space
Updating the office space is a great way to help boost productivity within your business. If you have been working in the same office for some time, then you may not have realised how outdated some things are. Outdated furniture and tech can be extremely detrimental to the productivity of your business as people may not feel comfortable at their desks and they may not have access to the latest software. Updating the office space could go a long way in improving the productivity of your business as your staff may feel happier about coming to work. If your staff know they are coming into an office space that is fresh, updated, and clean, then they are likely to be more productive as they can focus on their work and feel happy and comfortable at the same time. So, take the time to ask your staff what aspects of the office they feel need updating and be sure to use their suggestions. Your staff may have a better idea of what can be updated, so they are the best people to ask. Once you have updated the office, your staff will not only be grateful for a new work environment, but they will also appreciate the fact that you listen to them.
Encourage Regular Breaks
The final point we are going to discuss is encouraging your staff to take regular breaks. While you may assume that in order to be productive, you need to be working constantly, this isn’t necessarily true. Working non-stop without breaks can be extremely damaging to your workers and it can leave them feeling burnt out. It can take some people a while to recover from burnout, so it is important to try and prevent it before it happens. Once you have updated the office space with a proper break room, your colleagues may be more likely to take their breaks as they have a proper space to sit and relax. Encourage your employees to get away from their desks and take their full lunch. Not only is it important to fuel your body with food, but it also is crucial that your mind gets a break too. Getting adequate breaks can help your employees feel rested and recharged, so they can continue to work throughout the day.